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Updated Image Permissions at Woodleigh School

Woodleigh’s curricular and co-curricular programs offer a wealth of experiences; from classroom activities to incursions and excursions, Camps, Activities, Music, Sports, and Arts programs. And we love to document and share it with you all.


In line with privacy regulations, we need to update our permissions for image capture and use which showcase the learning and community engagement of the school. We have clarified the levels of permission families are able to give to allow the publication of images of their children.

Woodleigh’s image consent levels are as follows*:

  • Images for school management and safety purposes – No consent is required
  • Annual School Photograph Images – Opt-out available
  • General Usage Images – Opt-out available
  • Web-Based Publicly Accessible Images – Opt-in
  • Images used in External Media – Opt-in
  • Images used in Advertising – Individual consent will be sought

*Further explanation of the levels of consent and their associated use follows below.

As with medical and co-curricular consent, image use permissions will be managed by Operoo. Operoo requests will be sent to families in the coming weeks.


Woodleigh has always celebrated the achievements and experiences of our students, and we hope to keep publishing images and videos that highlight the amazing work done by staff and students at Minimbah, Penbank and the Senior Campus.

We hope these changes will better reflect the way we use images while protecting the wishes of individuals and families. If you have any questions about image use at Woodleigh, please shoot me an email: aliddiard@woodleigh.vic.edu.au

ADAM LIDDIARD
Director of Community Engagement


Levels of Image Consent at Woodleigh


Images for school management and safety purposes

Consent is not required for Woodleigh to use student images for safety reasons, such as identification, medical and school management systems, including but not limited to:

  • TASS (main school database)
  • SEQTA (Learning Management System)
  • OPEROO (Medical management)

We require an image of all students for these purposes, which we request at enrolment. We will periodically update this image as the child progresses through the school, using school photographs when available.

Annual School Photograph Images

Woodleigh may use the individual and group annual school photographs for the following purposes:

  • For sale to parents/guardians (parents are under no obligation to purchase)
  • For school identification purposes, stored on school databases
  • To print on school ID cards.

We notify families that photographs are being taken, and parents can opt-out of having their child participate. To opt-out, parents must contact the relevant Campus Reception before photo day to advise that their child will not participate.


General Usage Images

An annual Standard Collection Notice outlines the images we use, including images of students or student’s work as they engage in their learning, activities, camps, excursions, and other events the school offers.

Examples include the following image use:

  • In learning and teaching tools and activities (e.g. for assessment, professional development, classroom displays, noticeboards, learning activities)
  • In print newsletters and magazines produced by Woodleigh
  • On Internal ICT systems and school sites, learning and teaching sites and websites (including SEQTA and Seesaw)
  • In supporting the learning needs, wellbeing, and health of a student (i.e. PE skill development)
  • For other purposes where the usage is restricted to the school community
  • For class, Homestead, and Team photographs: e.g. annual class photograph, sports team or another team photograph.

Where possible, older students are asked by staff for their permission (this may occur informally) to use the image/s.

Parents can opt out of general usage by responding to the annual Standard Collection Notice. Parents can inform the relevant Head of Campus in writing if they wish to change their consent during the year.

Web-Based Publicly Accessible Images

Annual consent will be sought for the school to use images in online, publicly accessible locations such as the Woodleigh Messenger and Website and the school’s social media accounts, including Instagram, Twitter, Facebook, YouTube and Vimeo.

Parents can opt-in by responding to the annual communication. Parents can inform the relevant Head of Campus in writing if they wish to change their consent during the year.


Images used in External Media

Annual consent will be sought for the school to use images in external media such as newspapers and other third-party publications for the purpose of promotion and communication of school activities and programs.

Parents can opt-in by responding to the annual communication. Parents can inform the relevant Head of Campus in writing if they wish to change their consent during the year.

Images used in Advertising

Individual consent will be sought for the use of images for advertising purposes. The school will provide information regarding the image’s intended use in the consent documentation.

Images Taken by Others at School Performances, Sporting Events, and Other Community Events

When possible, Woodleigh permits parents/carers, students and invited guests to photograph, film or record school performances, sporting events and other community activities. (Note: this is not possible for copyrighted performances).

However, the school asks that families, students and guests who photograph, film or record activities do so for personal use and do not publish the images, including on social media, without the prior consent of the persons whose children also appear in the images.

Please note: The school does not own or control any images of students taken by parents/carers, students, or their guests at school events.

Please note:

On occasions where we record or capture whole school or large group events (Assemblies, Productions, Concerts, Sporting events), we will do our best to exclude children whose parents have chosen to opt-out. However, at large-scale events, this may not always be possible.